We value your privacy very highly. Please read this Privacy Policy carefully before using the https://www.boardspot.com Website (the "Website") operated by BoardSpot, Inc, a Corporation formed in Delaware, United States ("us," "we," "our") as this Privacy Policy contains important information regarding your privacy and how we may use the information we collect about you.
Your access to and use of the Website is conditional upon your acceptance of and compliance with this Privacy Policy. This Privacy Policy applies to everyone, including, but not limited to: visitors, users, and others, who wish to access or use the Website.
By accessing or using the Website, you agree to be bound by this Privacy Policy. If you disagree with any part of the Privacy Policy, then you do not have our permission to access or use the Website.
What Information We Collect and Store, Where We Get This Information, and How We Use This Information
We collect and store any and all information that you enter on this Website. We collect and store the following information about you:
Information Collected for All Users
Identifying Information - Name
Where We Get This Information:
- Information submitted by the user;
- Information submitted by the board administrator.
Is This Information Required?
- Yes
- At least a first name is required.
How We Use This Information:
- Analytics;
- Performing services;
- Processing or fulfilling orders or transactions;
- Processing payments;
- Providing customer service;
- Verifying customer information.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for performing services will not be possible;
- Our use of your data for processing or fulfilling orders or transactions will not be possible;
- Our use of your data for processing payments will not be possible;
- Our use of your data for providing customer service will not be possible;
- Our use of your data for verifying customer information will not be possible.
Identifying Information - Email Address
Where We Get This Information:
- Information submitted by the user;
- Information submitted by the board administrator.
Is This Information Required?
- Yes.
- Every user is required to provide an email address in order to log in.
How We Use This Information:
- Analytics;
- Enforcing our Terms of Service;
- Marketing and advertising;
- Participation in surveys and contests;
- Performing services;
- Processing or fulfilling orders or transactions;
- Processing payments;
- Protecting against malicious, deceptive, fraudulent or illegal activity, and prosecuting those responsible for such activities;
- Providing customer service;
- Verifying customer information.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for enforcing our Terms of Service will not be possible;
- Our use of your data for marketing and advertising will not be possible;
- Our use of your data for participation in surveys and contests will not be possible;
- Our use of your data for performing services will not be possible;
- Our use of your data for processing or fulfilling orders or transactions will not be possible;
- Our use of your data for processing payments will not be possible;
- Our use of your data for protecting against malicious, deceptive, fraudulent or illegal activity, and prosecuting those responsible for such activities will not be possible;
- Our use of your data for providing customer service will not be possible;
- Our use of your data for verifying customer information will not be possible.
Identifying Information - Phone Number, Mailing Address
Where We Get This Information:
- Information submitted by the user;
- Information submitted by the board administrator.
Is This Information Required?
- No
How We Use This Information:
- Performing services;
- Processing or fulfilling orders or transactions;
- Processing payments;
- Providing customer service;
- Verifying customer information.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for performing services will not be possible;
- Our use of your data for processing or fulfilling orders or transactions will not be possible;
- Our use of your data for processing payments will not be possible;
- Our use of your data for providing customer service will not be possible;
- Our use of your data for verifying customer information will not be possible.
Sensitive Personal Information - Imagery of Face
Where We Get This Information:
- Information submitted by the user;
- Information submitted by the board administrator.
Is This Information Required?
- No
How We Use This Information:
- Performing services.
What Happens If We Don't Have This Information:
- Our use of your data for performing services will not be possible.
Characteristics of Protected Classifications - Gender Identity
Where We Get This Information:
- Information submitted by the user;
- Information submitted by the board administrator.
Is This Information Required?
- No
How We Use This Information:
- Performing services.
What Happens If We Don't Have This Information:
- Our use of your data for performing services will not be possible.
Identifying Information - IP Address
Where We Get This Information:
- Information submitted by the user;
- Tracking pixels.
Is This Information Required?
- Yes
- This information is required to process your requests and provide services.
How We Use This Information:
- Analytics;
- Performing services;
- Verifying customer information.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for performing services will not be possible;
- Our use of your data for verifying customer information will not be possible.
Internet or Other Electronic Activity - Browsing History
Where We Get This Information:
- Tracking pixels.
- Website server logs
Is This Information Required?
- No
How We Use This Information:
- Analytics;
- Providing customer service.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for providing customer service will not be possible.
Internet or Other Electronic Activity - Information Regarding Your Interaction With Our Website or Application
Where We Get This Information:
- Tracking pixels.
- Website server logs
Is This Information Required?
- Yes
How We Use This Information:
- Analytics;
- Providing customer service.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for providing customer service will not be possible.
Information Collected for Billing Administrators
Financial Information - Credit Card or Debit Card Number
Where We Get This Information:
- Information submitted by the billing administrator.
Is This Information Required?
- Yes, this information is required to process your payments.
How We Use This Information:
- Processing payments.
What Happens If We Don't Have This Information:
- Our use of your data for processing payments will not be possible.
Financial Information - Card Expiration Date
Where We Get This Information:
- Information submitted by the billing administrator.
Is This Information Required?
- Yes, this information is required to process your payments.
How We Use This Information:
- Processing payments.
What Happens If We Don't Have This Information:
- Our use of your data for processing payments will not be possible.
Financial Information - Card CVV (Security Code)
Where We Get This Information:
- Information submitted by the billing administrator.
Is This Information Required?
- Yes, this information is required to process your payments.
How We Use This Information:
- Processing payments.
What Happens If We Don't Have This Information:
- Our use of your data for processing payments will not be possible.
Financial Information - Bank Account Number
Where We Get This Information:
- Information submitted by the billing administrator.
Is This Information Required?
- Yes, this information is required to process your payments.
How We Use This Information:
- Processing payments.
What Happens If We Don't Have This Information:
- Our use of your data for processing payments will not be possible.
Identifying Information - Billing Address
Where We Get This Information:
- Information submitted by the user;
- Information submitted by the board administrator.
Is This Information Required?
- Yes, this information is required to process your requests and provide services.
How We Use This Information:
- Analytics;
- Performing services;
- Processing or fulfilling orders or transactions;
- Processing payments;
- Providing customer service;
- Verifying customer information.
What Happens If We Don't Have This Information:
- Our use of your data for analytics will not be possible;
- Our use of your data for performing services will not be possible;
- Our use of your data for processing or fulfilling orders or transactions will not be possible;
- Our use of your data for processing payments will not be possible;
- Our use of your data for providing customer service will not be possible;
- Our use of your data for verifying customer information will not be possible.
We are not required to collect this information by a law, court order, nor by a tribunal order.
With Whom We Share Your Personal Information
We share information with third parties that help us operate, improve, integrate, customize, support, and market the Website.
- Service Providers. We work with third-party service providers to provide website hosting, backup, storage, virtual infrastructure, payment processing, analysis and other services for us, which may require them to access or use information about you. If a service provider needs to access information about you to perform services on our behalf, they do so under instruction from us, including abiding by policies and procedures designed to protect your information.
- Links to Third-Party Sites. The Website may include links that direct you to other websites or services whose privacy practices may differ from ours. Your use of and any information you submit to any of those third-party sites is governed by their privacy policies, not this one.
- With Your Consent. We share information about you with third parties when you give us consent to do so. For example, we often display personal testimonials of satisfied customers on our public websites. With your consent, we may post your name alongside the testimonial.
-
Compliance With Enforcement Requests and Applicable Laws; Enforcement of Our Rights.
In exceptional circumstances, we may share information about you with a third party if we
believe that sharing is reasonably necessary to:
- comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements,
- enforce our agreements, policies and terms of service,
- protect the security or integrity of our products and services,
- protect BoardSpot, our customers or the public from harm or illegal activities, or
- respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person.
How We Protect Your Personal Information
We have implemented the following measures to protect and safeguard your personal information:
- Limiting the amount of personal information that we collect to strictly necessary only;
- Using ssl or other secure connection technologies when receiving or sending personal information beyond internal networks;
- Destroying the personal information that we no longer need;
- Having comprehensive security policies and procedures;
- Screening all employees with access to personal information;
- Training our employees;
- Requiring our employees to sign confidentiality agreements;
- Encrypting laptops, usbs and other portable media;
- Implementing and monitoring intrusion prevention and detection systems;
- Maintaining up-to-date software and safeguards;
- Performing regular due diligence of vendors;
- Implementing physical security measures.
Sale of Your Information
We value the trust you have put in BoardSpot, which is why we do not sell or rent your personally identifiable information to third parties.
Cookies
A cookie is a small piece of data sent from a website and stored on your device by your browser. This Website collects cookies and may use cookies for reasons including, but not limited to:
- Analyzing our Website traffic;
- Analyzing your interactions with advertisements;
- Identifying if you are signed in to the Website;
- Recognizing when you return to the Website.
Most web browsers automatically accept cookies. However, you can modify your browser settings to decline cookies, if you prefer. This setting may prevent you from taking full advantage of the Website.
Children's Privacy
This Website is intended for use by a general audience and does not offer services to children. Should a child whom we know to be under 18 send personal information to us, we will use that information only to respond to that child to inform him or her that they cannot use this Website.
Analytics Programs
This Website uses Google Analytics to collect information about you and your behaviors. If you would like to opt out of Google Analytics, please visit https://tools.google.com/dlpage/gaoptout/.
Location of Data Processing and Storage
User information collected by us is processed and stored in the United States and potentially other countries. When you provide personal information to us, you consent to such transfer and the processing of your personal information as described in this policy.
Information Retention
We retain user data only as long as there is a valid business, legal, or contractual reason to do so.
Users may request deletion of their data by submitting a written request with sufficient identity verification. Requests are evaluated for authenticity and feasibility; for example, data deletion may not be possible if it would disrupt services under an active contract.
Data is deleted when no longer necessary for its original purpose or upon valid customer request. Deletion is performed using secure protocols and applies to cloud storage, databases, and backups. Backup data is retained for one year and is only restored in critical recovery scenarios. After one year, it is securely purged. In some cases, anonymization may be used instead of deletion.
Records of deletion requests and actions taken are maintained for compliance.
Direct Marketing
We use the information that we collect about you for direct marketing purposes. Direct marketing is the act of selling products or services directly to users rather than through retailers. You may, at any time, request that we cease to use your information for direct marketing purposes by emailing us at [email protected].
Your Rights
All visitors or users of this website have the following rights with regard to their personal information:
- The right to access the personal information that we have collected about you.
- The right to say no to the sale of your personal information.
- The right to request that we amend any of the information that we have collected about you.
- The right to withdraw your consent to the processing of your data.
- The right to lodge a complaint regarding our collection, sharing and processing of data with competent authorities in the proper jurisdiction.
- The right to not have to identify yourself, or of using a pseudonym in certain circumstances.
- The right to stop receiving unwanted direct marketing.
Exercising Your Rights
You may exercise the rights specified above by submitting a user request to [email protected].
We will need to verify your identity prior to effectuating your request. To verify your identity, you will need to provide us with the following information with your request:
- Name;
- Phone number;
- IP address;
- Email address.
Please note that we may be unable to process your request if you do not provide us with the above information.
We will respond to most user requests within 30 to 45 days of receipt, depending upon where you reside. However, some requests may take longer. We will notify you in writing if we need more time to respond. We have the ability to deny your request(s) if certain exceptions in the law apply. If we do deny your request, we will provide you with the reasons for such denial.
Third-Party Websites
This Website may contain hyperlinks to websites operated by parties other than us. We provide such hyperlinks for your reference only. We do not control such websites and are not responsible for their contents or the privacy or other practices of such websites. It is up to you to read and fully understand their Privacy Policies. Our inclusion of hyperlinks to such websites does not imply any endorsement of the material on such websites or any association with their operators.
Do Not Track
Do Not Track is a preference you can set on your web browser to inform websites that you do not want to be tracked. We support Do Not Track ("DNT"). You can either enable or disable DNT by visiting the Preferences or Settings page of your browser.
Business Transfer
BoardSpot may, in the future, sell or otherwise transfer some or all of its assets to a third party. Your personal data may be transferred or sold as part of the business transaction. If such a transfer occurs, we will provide written notification via email or through a prominent notice on our website of such transfer.
Questions & Complaints
If you have any questions about this Privacy Policy, please contact us at [email protected].
You have the right to lodge a complaint regarding our collection, use and sharing of your personal information by contacting us at the following contact information:
BoardSpot
attn: Legal
PO Box 2434
Colorado Springs, CO 80901
USA
Users From Australia: If you are utilizing the Website from Australia, any such complaints must first be addressed to us in writing as required by Australia Privacy Act 1988 S 40(1A). We will respond to all complaints within a reasonable time (usually 30 days). If you are not satisfied with our response to your complaint, you may then lodge a complaint with the Office of the Australian Information Commissioner by following the steps on this page.
Users From Canada: You may lodge a complaint with us by contacting the person accountable and responsible for our privacy practices and procedures at the contact information above. You may also lodge a complaint with the Office of the Privacy Commissioner of Canada by visiting this page or calling 1-800-282-1376.
Changes to Privacy Policy
We reserve the right to amend this Privacy Policy at any time. We will notify you of any changes to this Privacy Policy by posting the updated Privacy Policy to this website or application.
The current BoardSpot Privacy Policy is posted to https://www.boardspot.com/privacy-policy.
Last updated: 2025-07-30